Costs You Can Claim Against Your Self Employed Business

Costs You Can Claim Against Your Self Employed Business

Maximising Tax Deductions for Self-Employed Individuals in the UK

Being self-employed in the UK offers many freedoms, but it also comes with financial responsibilities, particularly when it comes to managing your taxes. One essential aspect of minimising your tax liability is understanding what expenses you can claim for as allowable deductions. These deductions can significantly reduce your taxable profit, ultimately saving you money. In this comprehensive guide, we’ll explore what self-employed individuals can claim for and which expenses are considered allowable by Her Majesty’s Revenue and Customs (HMRC).

Allowable Expenses: A Vital Tax-Saving Strategy

As a self-employed individual, knowing which expenses qualify as allowable can be a game-changer for your finances. In general, you can claim for items that have a typical usage duration of less than two years. Here’s a breakdown of some common allowable expenses:

  • 1. Office Costs: This category includes everyday items such as stationery, phone bills, and other office sundries. Even if you’re working from a home office, these expenses can be claimed.
  • 2. Travel Costs: If you incur travel expenses related to your business, you’re in luck. This can encompass fuel, parking, train or bus fares, and more. Keeping accurate records is essential to support your claims.
  • 3. Clothing Expenses: Self-employed individuals who wear specific uniforms or work-related clothing can claim these costs. Remember, these items must be solely for business purposes.
  • 4. Staff Costs: If you have employees or hire subcontractors, you can claim their salaries or subcontractor costs as allowable expenses.
  • 5. Goods for Resale: Any items you purchase with the intention of selling them on, such as stock or raw materials, are considered allowable expenses.
  • 6. Financial Costs: This category includes expenses like insurance premiums and bank charges directly related to your business operations.
  • 7. Business Premises Costs: If you have a dedicated business premises, you can claim expenses like rent, heating, lighting, and business rates. Even if you work from home, you may be able to claim a portion of these costs for your home office.
  • 8. Advertising and Marketing: Expenses related to promoting your business, such as website costs or advertising expenses, can be claimed as allowable deductions.
  • 9. Training Courses: If you take training courses directly related to your business, such as refresher courses or industry-specific workshops, the associated costs are allowable.

Equipment Expenses: Cash Basis vs. Capital Allowances

For equipment that you purchase to use in your business and expect to last for more than two years, such as computers, there are two distinct tax treatment methods:

  • Cash Basis Accounting: Under this method, you can treat equipment expenses as allowable expenses. It’s particularly beneficial for businesses with simpler accounting needs.
  • Capital Allowances: If you use traditional accounting, you can claim Capital Allowances for equipment. This method allows you to claim a portion of the equipment’s cost as a tax deduction over several years.

It’s important to note that you cannot claim for any non-business use of premises, vehicles, phones, or other office equipment. Proper record-keeping and documentation are crucial to support your expense claims.

While the above list covers many common allowable expenses, every business is unique. If you’re new to self-employment or have specific expenses related to your business, it’s advisable to seek professional guidance. Our experts can help you create a tailored list of allowable costs, ensuring you maximise your tax deductions while staying compliant with HMRC regulations.

The above list does not cover all the costs you may be able to claim. If you are new to self-employment, we can help you draw up a list of allowable costs for your business. Get in touch with us today!