Services: Financial mastery · Xero app implementation · Payment automation
The problem: a director tied to the bank every week
The MD was the sole mandate holder on the company bank account. That meant every weekly payroll run and every fortnightly supplier payment run needed his direct involvement regardless of what else was on his plate.
He needed control over bank payments. But the manual process of logging in, re-keying supplier details, and approving each payment was eating his time, including on holiday.
What Ascentis did
We implemented Telleroo — a Xero-connected app that automates approved supplier and payroll payments. The finance team selects the invoices or payroll run. These are automatically sent to the mandate holder for a simple approval or to edit or postpone if needed. Telleroo then makes all the payments and reconciles them directly in Xero.
What changed
- No more manual re-keying of supplier and payroll payments into the banking app
- Multiple invoices batched and reconciled into one payment
- Automatic alerts for updated or changed supplier and employee bank details, reducing the risk of fraudulent or erroneous payments
- Payment creation delegated to the finance team; the director approves with a couple of clicks
- Holiday disruption reduced from 2 hours per week to just 5 minutes
- 3 weeks of the managing director’s time saved per year
The result
A director with his time back. A finance team with a cleaner process. And a Xero setup that actually does what it’s supposed to.