Services: Xero implementation · Dext · Futrli · Xero Projects · Financial process overhaul
The problem: no visibility into projects, no management accounts
This business was experiencing financial hardship, partly due to a lack of transparency regarding individual project performance. They were using SAGE with job costing features, but those features weren’t being used properly. Preparing accounts was so time-consuming that management accounts didn’t exist, and no one was analysing job costing reports.
The directors were flying blind. They couldn’t tell which projects were profitable and which were losing money.
What Ascentis did
We built a five-step solution:
- Transition the business to Xero
- Integrate bank feeds
- Use Dext Prepare to automate data processing
- Implement Xero Projects for real-time per-project profitability tracking
- Introduced Futrli as a single source of data for directors to access financial information.
What changed
- Management accounts producible within a week of month-end
- Real-time profitability insights for each project — project managers can now make informed decisions
- Increased revenue from identifying and acting on opportunities and issues faster
- Accounts team freed from manual processing to focus on higher-value work
- Reduced director stress, with proper visibility and streamlined processes
The result
A business that couldn’t see which projects were making money now has real-time profitability at project level. That change alone had a direct impact on revenue.